Privacy Policy

Last updated: December 1, 2025

At Share Your Distance, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service and participate in our events.

1. Information We Collect

1.1 Personal Information

  • Full name, email address, and phone number
  • Date of birth and gender
  • Identification numbers (KTP for Indonesian citizens)
  • Emergency contact information
  • Medical conditions and allergies (for safety purposes)

1.2 Payment Information

We collect payment details through secure third-party payment processors (Xendit/Midtrans). We do not store your credit card or bank account information on our servers.

1.3 Technical Information

  • IP address and browser type
  • Device information and operating system
  • Usage data and website interaction patterns

2. How We Use Your Information

2.1. To process your event registration and manage your participation

2.2. To communicate important event information, updates, and safety notices

2.3. To provide emergency medical services if needed during events

2.4. To improve our services and user experience

2.5. To comply with legal obligations and prevent fraud

3. Data Sharing and Disclosure

3.1 Service Providers

We share information with trusted third parties who assist us in operating our website, conducting our business, or servicing you, such as:

  • Payment processors (Xendit, Midtrans)
  • Email service providers
  • Event timing and result services

3.2 Legal Requirements

We may disclose your information where required by law or to protect our rights, property, or safety, or that of others.

3.3 Medical Emergencies

In case of medical emergencies during events, we may share relevant medical information with emergency services and medical personnel.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Your Rights

5.1 Access: You have the right to request access to the personal information we hold about you.

5.2 Correction: You may update or correct your information by contacting us.

5.3 Deletion: You can request deletion of your personal information, subject to legal obligations.

5.4 Objection: You may object to certain processing of your personal information.

To exercise these rights, please contact us at hello@shareyourdistance.online.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Event registration data is typically retained for 3 years for legal and administrative purposes.

7. Cookies and Tracking

We use cookies and similar tracking technologies to track activity on our Service and hold certain information to improve user experience.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

8. Children's Privacy

Our Service is not intended for children under 12 years of age. We do not knowingly collect personal information from children under 12.

For race categories with minimum age requirements, parental consent is required for participants under 18 years of age.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: hello@shareyourdistance.online

Phone: +62 123 4567 890

For privacy-specific concerns, please include "Privacy Policy" in the subject line.

By using our Service, you consent to the terms of this Privacy Policy.